Move custom label definitions

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Move custom label definitions to another PC

The label definitions are stored in the registry in the following key

HKEY_CURRENT_USER\Software\Microsoft\Office\x.0\Word\Custom Labels

Where x.0 = your Word version (11.0 for Word 2003, 10.0 for Word 2002, 9.0 for Word 2000, etc.).

You can access the registry by typing regedit in the Windows > start > run dialog box and pressing enter.

Note:

Word 2007 employs an entirely different method of storing custom labels -

The custom label settings are stored in an xml file called pg_custom.xml saved in the user's local profile:

\Documents and Settings\%user%\Application Data\Microsoft\Office\

Copying the .xml file to the users' similar folder on other computers to make the custom label definitions available to those computers.

If you are changing between Word versions, then it is wiser to simply write down the customized settings and re-enter them in the new version. I am pretty sure that Word 2002 and 2003 use the same configuration (albeit in a different registry key appropriate to the Word number) but Word 2000 and 2002 keys are incompatible. I don't know about Word 97.

Provided that the Word versions are similar you can export the registry key to a text file.

Select the custom labels key in the left window and pick file (or registry) > export (depending on the Windows version).

 

The registry editor will produce a text file similar to the following.

Windows Registry Editor Version 5.00
[HKEY_CURRENT_USER\Software\Microsoft\Office\11.0\Word\Custom Labels]
"Viking L14-100 2x7 A4"=hex:4c,03,5c,00,00,00,6c,00,5d,00,26,16,00,00,6b,08,00,\
00,1c,01,00,00,8b,03,00,00,b4,16,00,00,6b,08,00,00,02,00,07,00,01,00,02,00,\
00,00
"Viking L24-100 3x8 A4"=hex:4c,03,5c,00,00,00,6c,00,5d,00,2d,0e,00,00,c1,07,00,\
00,8d,01,00,00,fe,01,00,00,9e,0e,00,00,c1,07,00,00,03,00,08,00,01,00,02,00,\
00,00
 

This produces a text file - filename.reg - which you can select in Windows Explorer, then right click and Merge to incorporate into the registry.