Graham Mayor
... helping to ease the lives of Microsoft Word users.
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Multiple Document Batch Printer
The add-in, described below, which has been extensively revised for 2012, involved draws upon the code used in the 'boiler' add-in which you can view here.
The code has been modified to allow only Word doc & docx format documents to be selected, ordered and printed, and is presented in the form of a pair of add-ins.
The add-in may also be used in conjunction with the add-in to merge to individual documents to send each merge document to the printer as a separate task e.g. where the printer provides stapling or folding functions.
Note: Without the Compatibility Pack, Word 2003 is unable to open DOCX format documents. Where DOCX format documents are selected in the 2003 version, the user will be reminded with a dialog box for the first such file to be selected.
The function is activated from a button which is added to the Add-ins tab in Word 2007/2010, or via a toolbar button in 2002-3.
When the button is first clicked, the user is prompted to select the folder containing the documents to be printed. Select the required folder as shown in the following illustration.
The last used folder is recorded and selected automatically the next time the function is run.
Click OK to proceed or Cancel to quit.
The following illustrations are from the Word 2007/2010 Version. The 2003 version is similar but uses Tahoma font rather than Calibri (which is not available in default Word 2003 installations).
The first time the function is used, the following disclaimer text is displayed. Please read all of the text before continuing.
This dialog can be omitted on subsequent use by means of a check box at the bottom of the main dialog.
When the dialog is closed, the mail form is displayed as shown below:
Documents may be selected individually or collectively, and you can choose to add a prompt between the printing of each document e.g. to manually feed paper.
- Now download the add-in
Print a batch of files
This page was originally inspired by a Word newsgroup question from a user who wanted to batch print a selection of Word files in a particular order.
It is possible to simply select group of files using Windows Explorer or its Vista equivalent, right click and select the option to print, and the documents will be printed, but to force the documents to be printed in a particular order, or even the order in which they appear in Explorer, is a little more complex.
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