Graham Mayor
... helping to ease the lives of Microsoft Word users.
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Insert address add-in for Word 2007/2010
The add-in should work with all versions of Word 2007 and 2010 and when installed, adds a pair of buttons to the 'Insert' tab of the ribbon.
In order to use the add-in you must first create a data file which has to be in a fixed format and for this you will need to have Excel installed. Clicking the 'Create Data File' button will create a new blank file with the appropriate headers. You can either fill the Excel table manually from Excel, or you can use the tools in the add-in to enter addresses and/or import address lists.
Note: The last column of the data file includes a calculated field which is used to display the contacts in the add-in. If you are going to edit the file in Excel ensure that you add at least one address from the add-in itself, to create the calculated field which you can then copy down the column.
The first time the add-in is used, whichever button is clicked, the add-in will display a disclaimer form. This will display each time the functions are used, until the check box on the disclaimer (and repeated on the 'Config' tab of the main dialog) is checked.
Create Data File
Click Create Data file and after an information message, a file open dialog will appear.
Choose a filename and path for the data file and click 'Save'. The main dialog will then open to give you the opportunity to add or import records.
Insert Address
If you click 'Insert Address' and there is no data file attached, the add-in will prompt for the data file:
If the data file is attached, then the main dialog will be presented, with either a no data warning or the list of addresses:
A selected address may be edited (or deleted) from the 'Edit Address' tab:
When editing or creating addresses using the dialogs, and you wish to include a line break in one (or more) of the text fields, you can do so by typing the paragraph break (pilcrow) character ¶ . This is easily accessed by typing ALT+0182 on the numeric key pad, or from Insert > Symbol.
This has the effect of breaking the line at that point e.g.
When an address is edited, clicking 'Update Address' returns to the list with the edited item selected. When an address is deleted clinking 'Delete Address' returns to the list with the item after the deleted item selected and of course the deleted item is absent from the list.
You can apply some measure of formatting to the addresses you insert from the config tab. The default is to insert using the paragraph settings at the cursor.
All that remains is the main function, which is to insert the address at the cursor. The focus should be in the list and you can start typing the name to select the contact, or use the scroll bar
In normal use, with a data file present, this is the only part of the application that you will see.:
There are various error and informative messages used throughout the application. They should be self explanatory.
As with other add-ins available from my web site, there is no change for downloading and using this add-in, but if you find it useful, please consider making a donation to the author. You can do that either by clicking one of the donation buttons on this web page, or the donation buttons in the add-in.
- Now download the add-in
Word Address Book
When Microsoft introduced the Home and Student versions of Office, without Outlook to provide an address database, there was no simple method available to insert addresses into Word documents. This page describes an add-in that will allow users to maintain an address list and to insert addresses at the cursor. 'Simple' is perhaps the wrong word to describe the add-in as its development was anything but simple, but simplicity is hopefully what the user will see.